When you need to take a break from work or be away from email for any reason, setting an Out of Office (OOO) message in the Outlook app is essential. This automatic reply informs anyone who emails you that you are unavailable and provides details about your absence. Whether you use Outlook on iOS or Android, this guide walks you through how to set your Out of Office quickly and easily.
What Is the Out of Office Feature in Outlook App?
Automatic Replies for Email Contacts
The Out of Office feature sends pre-written automatic responses to incoming emails during your absence, letting senders know when you will return or who to contact instead.
Customizable and Scheduled
You can personalize your message and schedule start and end dates so the replies activate and stop automatically.
How to Set Out of Office in Outlook App: Step-by-Step
Open the Outlook App
Launch the Outlook app on your iPhone, iPad, or Android device.
Tap Your Profile Icon or Settings
- On iOS, tap the profile icon or gear icon at the top-left or bottom corner.
- On Android, tap the three horizontal lines (menu) and then the gear icon.
Select the Email Account
If you have multiple accounts, choose the one for which you want to set the Out of Office message.
Find and Tap “Automatic Replies” or “Out of Office”
This option is usually under the account settings or mail settings section.
Turn On Automatic Replies
Toggle the switch to enable Out of Office replies.
Write Your Out of Office Message
Type a clear, polite message informing senders of your absence, return date, and any alternative contact details.
Set Start and End Dates (Optional)
Use the scheduling feature to set when your Out of Office replies should begin and end.
Save Your Settings
Confirm and save your changes. Your automatic replies are now active.
Additional Tips for Using Out of Office in Outlook App
Customize for Internal and External Senders
Some versions let you set different messages for coworkers and external contacts to maintain professionalism.
Disable When Back
Remember to turn off automatic replies once you return to avoid confusing contacts.
Test Your Setup
Send yourself a test email from another account to verify that the Out of Office reply works correctly.
Use Desktop or Web for Advanced Options
If scheduling or advanced settings aren’t available in the app, use Outlook desktop or Outlook on the web.
Troubleshooting Common Issues
Automatic Replies Not Working
- Check internet connection.
- Verify you enabled replies for the correct email account.
- Some accounts require server-side activation via web or IT support.
Scheduling Not Available
If your Outlook app version lacks scheduling, set manual start and stop times or configure replies on desktop.
Out of Office Not Sending to External Contacts
Some organizations disable external automatic replies for security; check with IT.
Frequently Asked Questions (FAQs)
Can I set Out of Office on the Outlook mobile app?
Yes, the Outlook app on iOS and Android supports setting Out of Office automatic replies.
Can I schedule Out of Office replies in the Outlook app?
Many versions support scheduling, but if not available, use Outlook desktop or web.
Will my Out of Office reply be sent to every email I receive?
Outlook typically sends one automatic reply per sender during the Out of Office period to prevent spam.
How do I turn off Out of Office in the app?
Go back to Automatic Replies settings and toggle the feature off.
Is the Out of Office message customizable?
Yes, you can personalize the message to include dates, alternative contacts, and any other information.
Setting your Out of Office in the Outlook app is a straightforward process that ensures clear communication during your absence. By following the simple steps above, you can activate automatic replies on the go, schedule your absence, and maintain professionalism. If you encounter any limitations, consider using Outlook’s desktop or web versions for full functionality.